Auction NoWWW

 

Sea Wolff Diving Software specializes in PC Database Application Software for Public Safety Dive Teams and the SCUBA Diving industry.  Sea Wolff has been designing and  creating financial applications on Wall Street since 1985 and advanced dive log systems for SCUBA Divers since 1992.  Sea Wolff Dive Logs are used by Police, Fire, Public Safety Divers, Diving Instructors and recreational divers around the world.  Located in Jericho, NY after a recent move from Farmingdale, NY, Sea Wolff Diving Software is now servicing municipal governments with specialized database and application programming needs.

 

Auction NoWWW is state of the art auction software designed by a municipal auction specialist specifically to reduce the administrative workload that accompanies municipal fleet and seized property auctions.  Auction NoWWW runs offline without the Internet and is geared towards government agency auctions requiring the physical attendance, payment and in person pick-up of auctioned items.

 

Contact us at awolff@seawolff.com or by phone at 516.931.3955.

 

Available From Sea Wolff Diving Software

June 2001 – Introductory Price is $450 for a 2 workstation license.

 

Note: If you were looking for our new SAR Team software please go to http://www.seawolff.com/sarpreview.pdf

I.       Table of Contents

 

I.      Table of Contents. 2

II.        Auction NoWWW Features. 3

III.       Auction NoWWW system requirements. 3

IV.       Auction NoWWW Installation. 3

V.    General Use Information. 4

VI.       AuctionInfo Form – The Main Screen. 6

VII.     Screen Selection. 7

VIII.        View Auction Notices for E-mail and snail mail 8

IX.       Register Bidders and Staff 9

X.    Import Autos and Auction Items. 10

XI.       Auction Items – Add New, Delete and Change. 11

XII.     Send Email Notices. 11

XIII.        Print Labels for Notices. 12

XIV.        Bidding Form – The heart of the Auction. 13

XV.      Winning Bids – Drop, Modify. 15

XVI.        Bidder Checkout – Everyone Pays. 16

XVII.       Adjustments – Auction Expense Tracking. 18

XVIII.     Auction Statistics – Excel Pivot Table. 19

XIX.        Closing Memo - Composing. 21

XX.      Closing Memo Printout 22

II.    Auction NoWWW Features
  1. Participant Registration
  1. Email Auction Notification with Auction Item list
  1. Mailing Labels for non-Email participants
  1. Automatic or Manual assignment of bidder number
  1. Auction Item Import from MS Excel
  1. Manual Addition of Auction Items
  1. Joining and Splitting of lots with percent value apportionment
  1. Official Bill of Sale
  1. Sales Receipt with Partial Payment Processing
  1. Optional use Pick Up Date recording with pick-up slips
  1. Multi workstation support for distribution of labor
  1. Financial Reporting
    1. Expense Tracking
    1. Auction Close Out memo
    1. Auction Detailed Report
    1. Auction Summary Report
    1. Summary by Date Range supporting Fiscal Year Accounting

 

 

 

III.  Auction NoWWW system requirements

 
  1. Auction NoWWW runs on Windows 98, Windows NT 4.0 or higher, Windows 2000 and Windows ME. 
  1. Minimum 64 K Ram
  1. 100MB Hard Disk space (includes MS Access Runtime)
  1. 15 MB Hard Disk space if MS ACCESS 2000 is installed.

 

IV.Auction NoWWW Installation

Run Setup from the temp directory or CD.

 

Note: - If Access 2000 is not installed on the computer the Access Run Time (included) must be installed first.

V.   General Use Information

 

AuctionNoWWW is designed for use by persons with limited exposure to PCs.  The screens are designed to emulate common Windows screens and functionality.  The Accounts Screen below is used to identify the various features you need to be familiar with when working in Auction NoWWW.

 

 

 

 

 

 

 

 

 

 

Other useful information
  1. All screens are accessed from the main screen via push buttons.
  1. To force a new line in a field, press CTL ENTER.
  1. The field with the cursor usually shows a blue background.
  1. To Delete a record –
    1. Click on the Record Selector box to the left of the record
    1. Press the Delete key.

 

Most reports open up in Preview format.  This allows you to view the results without forcing them to paper. 

 

 

If you wish to print a previewed report:

At the Top Left of the Screen

Click on File

Click on Print

 

Or

 

Press Ctl + P.

 

VI.AuctionInfo Form – The Main Screen

 

 

The AuctionInfo screen is used to tell AuctionNoWWW all of the information about a particular auction.  The entered information is used to build automated reports and notification such as the Email Notice, Auction Notice, Closing Statement, Bill Of Sale, Pick Up Slips and various other reports.  Additionally, all screens are accessed from the AuctionInfo screen.  Click on the View Notice or see the Reports in the Appendix (pending) for examples of how this information is used.  Minor modifications to this are included with the purchase price.

 

Note the Following:
  1. The latest auction is the first auction displayed, followed by others in decending date order.
  1. Auction Code – System assigned and is used throughout the program behind the scenes.
  1. Section – used to differentiate between multiple auctions on the same day.
  1. Any field can be expanded for entry or view by pressing F2
  1. Default Account – This General Ledger (or other purpose account) will be assigned to each lot when the bid is finalized.  The account number can be changed on an individual basis in the Winning Bid screen.

Pressing the Copy Auction screen will copy the current auction information to a new Auction Code.  Please remember to change all of the date and contact information if appropriate.

VII.          Screen Selection

 

  1. View Notice shows the email message that will go out to the active registered bidders for prior auctions.
  2. Register existing or new bidders for the current auction.
  3. Import Autos must be customized for each user.
  4. Auction items may have been imported or manually entered.  They can be viewed, modified or deleted.
  5. Send Email sends notification to all active bidders that have email addresses in their profile.
  6. Prints address labels for active participants without email addresses.  Uses 3 across X 10 down sheets.
  7. Bidding Form records all bids.
  8. Accounts is used to add or modify accounts for crediting auction proceeds or adjustments.
  9. Adjustments are used to track expenses associated with the auction such as overtime, facility costs and meals.
  10. Auction Stats opens an Excel pivot table that provides the most flexible analysis of all completed auctions.
  11. Check Out is used to produce bills of sale and record payments for auction merchandise.
  12. Closing Memo is used to notify appropriate officials of the Auction results.

 

VIII.       View Auction Notices for E-mail and snail mail